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The Professional Cleaning Checklist for Workplaces

21 March 2022

Jennie Hollingsworth

When you’re responsible for the cleanliness of an entire workplace, there is a significant task ahead. But what exactly do you need to consider to keep the workplace in first-class condition? 

Whether you’re overhauling your workplace cleaning regime or simply want a one-stop guide to help you stock up on products, here is phs Direct’s professional cleaning checklist.

Reception area

  • Clean and polish entrance glass
  • Dust surfaces, ledges, frames and remove cobwebs
  • Clean and polish coffee tables
  • Sanitise touch points including door handles, light switches, telephones
  • Sweep and mop floors / vacuum carpets
  • Air freshener

Office areas

  • Tidy desks
  • Clean and disinfect desks and surfaces
  • Dust computer screens
  • Sanitise telephones
  • Dust air vents, fans, lamps, chair rungs, clocks and decor
  • Dust window sills and clean windows
  • Clean office equipment (photocopiers, filing cabinets, printers)
  • Remove waste and clean bins
  • Sweep and mop floors / vacuum carpets
  • Air freshener


  • Wash dishes
  • Wipe out dishwasher and microwave
  • Clean worktops and wipe down cupboards
  • Clean sinks and polish chrome
  • Wipe down kitchen furniture
  • Refill soap/sanitiser, refill paper rolls/tissues, replace towels
  • Clean out and disinfect refrigerator
  • Sanitise touch points including doors, water cooler, kettle, cupboard doors, handles
  • Remove waste and clean bins
  • Sweep and mop floors / vacuum carpets


  • Clean and disinfect sinks and taps
  • Clean and disinfect toilets and urinals
  • Clean toilet partitions and doors
  • Wipe down dispensers
  • Refill soap/sanitiser, refill paper rolls/tissues
  • Sanitise touch points including handles, doors, flushes, taps, hand dryers
  • Polish mirrors/glass
  • Remove waste and clean bins
  • Sweep and mop floors / vacuum carpets
  • Air freshener

Hallway, corridors, stairs and lifts

  • Clean and disinfect surfaces
  • Sanitise touchpoints including hand rails, door handles, lift buttons
  • Sweep and mop floors / vacuum carpets
  • Air freshener

Conference rooms and meeting areas

  • Clean and polish table and surfaces
  • Clean chair backs/arms
  • Refill and clean refreshment station
  • Dust window sills and blinds, polish windows
  • Clean white boards
  • Remove waste and clean bins
  • Sweep and mop floors / vacuum carpets
  • Sanitise touchpoints including telephones, computers, handles


  • Spot clean spills and treat stains
  • Remove cobwebs
  • Empty any drip pans and clean
  • Wipe down and sanitise vending machines
  • Buff hard floors
  • Clean outdoor glass
  • Clean extractor fans
  • Water indoor plants
  • Interval carpet cleaning

Now you’ve got your cleaning protocol checklist in hand, it’s time to make sure you’ve got all the right products. Here is phs Direct’s essential product guide for the most effective cleaning regime:

Essential cleaning products:

  • Disinfectant
  • Multi-surface cleaner
  • Glass/window cleaner
  • Furniture polish
  • Bathroom cleaner, toilet cleaner
  • Floor cleaner, polish/wax
  • Degreaser
  • Carpet cleaner, stain remover
  • Dishwasher tablets, washing-up liquid
  • Descaler
  • Oven cleaner
  • Bleach
  • Chewing gum and label remover
  • Air freshener; hand-held spray or wall-mountable dispenser

 Essential cleaning equipment:

  • High-absorbency cloths, sponges, scourers and paper cleaning towels
  • Dusters/microfibre cloths, glass polishing cloths, window wash T-bar
  • Designated waste bags, bin liners, sanitary disposal sacks, pedal bin, dustbins, recycling bins
  • Mop and bucket, broom, vacuum, dustpan and brush, vacuum bags
  • Wet floor sign, closed for cleaning signage
  • Cobweb brush, high-level cleaning tool, litter picker
  • Masks, gloves, aprons, shoe covers and hair nets (if necessary)

Essential consumables:

  • Handwash/soap, hand sanitiser and dispenser
  • Paper towels, toilet roll, facial tissues, hygiene rolls, wipes and dispensers
  • First aid kit
  • Period products and healthcare supplies

phs Direct is an industry leader in providing comprehensive cleaning solutions with top quality products. As your single-supplier solution, we will help you ensure your premises are hygienic, clean and pristine in appearance.

For all your professional cleaning needs, create your free account to shop in our online store and for any assistance, call the phs Direct helpline on 01827 255 500.